What is this guide for?
Haffner Orchestra is committed to protecting your personal data and will use any personal or sensitive data we collect from you. In Europe, this is in line with the General Data Protection Regulations (GDPR).
What data do you collect and what do you use it for?
Haffner Orchestra collects data from individuals to help us plan, organise and run the day-to-day operations of the group (e.g. co-ordinating rehearsals or collecting subscription payments) and to promote and market the group’s activities (e.g. marketing mailing lists and photography/video capture).
Members: for administering membership
When you join Haffner Orchestra as a member, or during your membership with us, we may need to collect some of the following information on you:
- Name
- Email address
- Phone number
- Address
- Emergency contact details
- Age/gender
- Photos/video footage
This data will be used by our admin team to manage your membership with Haffner Orchestra and to organise and run our activities.
Mailing list subscribers: for marketing and promotion
We offer everybody the opportunity to sign up (consent) to receive marketing and promotional information on the group’s activities (e.g. emails about forthcoming events).
When you sign-up to our marketing mailing list we will ask for your email address and will use this data to send you information about our events and activities (e.g. upcoming events, latest news, etc). We will only send you information that is related to Haffner Orchestra. (i.e. we will not use your data to send you marketing messages from 3rd parties).
Anything we send you will include a clear option to unsubscribe and you can also do so at any time by replying to the email.
When you purchase an event tickets or merchandise, or donate
If you purchase an event ticket, or Haffner Orchestra merchandise, or make a donation, we need to collect data on the person making the purchase. This data will only be used for administering your booking/purchase/donation, and will not be used to send you marketing/promotional messages from the group.
Website visitors: for running and improving our website
When a person visits our website, we collect and analyse anonymised data on how many people have visited, what pages they have looked at and other statistical information. We also use cookies to allow members to log in and out in order to view our members-only section. See the section below on cookies.
Do you share my data with anyone else?
We will never pass your details on to third parties for marketing purposes.
Our software provider,
HarmonySite also has access to the data stored in our website. HarmonySite has their own
Data Protection Policy.
What are cookies?
Cookies are small text files that are stored by the browser (for example, Chrome, Internet Explorer, etc) on your computer or electronic device. They allow websites to remember you for a period of time so that they can store things like user preferences and make the website quicker and easier for you to use.
Without cookies, some things on websites would not be able to work: for example, without cookies it might not be possible to know whether or not you are logged in on a website, which would prevent you from being able to see content restricted to logged-in members.
How does the Haffner Orchestra website use cookies?
The Haffner Orchestra website uses cookies to track whether you are signed in or not, and whether you wish to remain logged in when you return to this website in your next browser session.
Anonymous analytics cookies
Further, every time someone visits our website, software provided by Google Analytics generates an anonymous analytics cookie. These cookies can tell us whether or not you have visited the site before and what pages you visit. Your browser will tell us if you have these cookies and, if you dont, we generate new ones. This allows us to track how many individual users we have, and how often they visit the site. We use them to gather statistics, for example, the number of visits to a page, to help us identify if visitors would benefit from more information on a particular area.
How do I turn cookies off?
It is usually possible to stop your browser accepting cookies, or to stop it accepting cookies from a particular website.
All modern browsers allow you to change your cookie settings. You can usually find these settings in the 'options' or 'preferences' menu of your browser. To understand these settings, the following links may be helpful, or you can use the 'Help' option in your browser for more details.
Please note: switching off cookies may prevent some aspects of our website from working fully (e.g. you may not be able to access our members area).
Useful links
You can find out more about cookies and their use on the internet from
www.allaboutcookies.org
